Weekly Meeting Minutes – June 22, 2021

We had 9 attendees today:
On-Line: Aimee, Andy, Lois and Robert
On-Site: Brandon, Dick, Greg, Jeanine, Matt and Nick

Aimee spoke on “What I Learned From My Mentor….or Was She My Coach?”
Andy spoke on “Measurement”

Greg led Table Topics:

Brandon, Dick, Nick, Robert, Jeanine and Matt participated in Table Topics.

Matt evaluated Aimee and Robert evaluated Andy

Best Table Topics speaker was Dick.

Weekly Meeting Minutes – June 15, 2021

Present today:
On-Site: Aimee, Brandon, Dick, Jeanine, Lois, Matt, Peter
On-Line: Andy, Ben, Rhonda, Robert

Jeanine gave an educational moment about the 2 timer roles and the Zoom Master.
* On-Site Timer times every speaker in the meeting and uses the timing lights in the meeting room. This person will report on all times for all speakers at the appropriate times during the meeting.
* On-Line Timer times only the other on-line attendees and shows them the colored backgrounds or cards. They will confirm the timing for on-line speakers at appropriate times during the meeting.
* Keep in mind that the timing between on-site and on-line is slightly delayed, so the on-line timer only shows their colors for other on-line speakers to avoid confusion.
* The Zoom Master runs the main computer, recording, and chat window. If the Vote Counter is not logged into the Zoom meeting, the Zoom Master will provide the summary of on-line votes to them.

Brandon gave us “A Totally True Story”
Robert talked about “Take Me Out To the Ball Game”

Aimee led Table Topics.
Lois spoke on “The worst thing you ever did while tired”
Dick spoke on “A memorable moment you wish you had documented:
Peter spoke on “The most embarrassing thing you did because of lack of sleep.

Rhonda evaluated Brandon and Lois evaluated Robert.

June 8, 2021 Weekly Meeting and Club Elections

We had a fantastic meeting today with 13 members and 4 guests.

In attendance were Aimee, Andy, Ben, Brandon, Dick, Greg F., Jeanine, Matt, Nick, Peter, Rhonda and Robert.

Guests were:

On-site: Dorrette Keen, DTM

On-line: Carlos Romero (Aimee’s guest), Dawn Williamson (on-line search) and Gary Perry (dropped off)

We held our elections today.

The Club Leadership Committee nominated the following individuals:

                President: Aimee Roger

                VPE: Jeanine Kinsey

                VPM: Lois Margolin

                Treasurer: Lois Margolin

The slate was approved unanimously.

Brandon called for nominations from the floor for each of the following positions.  All were uncontested and the secretary was instructed to cast a vote for each one:

                VPPR: Robert Rizzo

                Secretary: Rhonda Sternberg

                Sgt. At Arms: Nick Delfino

The business meeting was adjourned at 12:14 and the weekly meeting started.

Matt spoke on “Improvement Through Positive Coaching”

Andy ran Table Topics.

The following people spoke:

  • Robert
  • Derek
  • Rhonda
  • Peter
  • Jeanine
  • Matt

Derek evaluated Matt’s speech.

The best Table Topics speaker was a tie between Matt, Peter and Derek.

Club officer training is June 19th and an email will go out to all club officers.

Meeting was adjourned at 1:00 PM.

Weekly Meeting Minutes – May 4, 2021 (First Hybrid Meeting)

Welcome to this Historic Meeting for Outspoken Toastmasters!

Present: (On-Site) Ashley, Brandon, Dick, Greg F., Jeanine, Lois, Matt, Nick, Peter, (On-Line) Aimee, Andy, Ben, Dick
Guests (On-Line) Ivan and Natasha

Aimee spoke on “Why a Home Birth”

Greg Fuchs led Table Topics: Everyone spoke for Table Topics except Aimee and Lois. We did not vote today, but will begin voting again next week.

Lois provided feedback for Aimee.

Today’s meeting went well for our first Hybrid meeting. We will be making changes to next week so that hopefully we can cast the On-Line attendees to the big TV and hear them better as well.

We will be adding 2 new roles to our agenda and need people to sign up for those roles as well as our usual ones:
Timer will be split into 2 roles: On-Site and On-Line
Zoom Master will monitor the Zoom Room and Chat Window

Stay tuned for more as we continue to learn and tweak the hybrid experience to make it effective for everyone.

Weekly Meeting Minutes – April 27, 2021

Present: Dick, Jeanine, Lois, Andy, Peter, Aimee, Nick, Matt, Brandon

Guest: Katherin van den Heuvel, Fred Roger, Lauren Cook

Jeanine shared “Lessons from Leadership”
Andy shared “Is it Real, or Is It a Dream?”
Lois practiced her campaign speech

Andy Bern led Table Topics
Nick – What did you learn recently that changed the way you live?
Matt – What is your fondest memory from the past 3 years?
Aimee – What are the primary components of a happy life?

Nick evaluated Jeanine
Aimee evaluated Andy
Matt led the evaluation for Lois

Best Table Topics Speaker was Aimee

Remember that next week is our first Hybrid meeting with some of us in-person at Wings Plus.
Please RSVP to me if you plan attend in person so that we can control the size of the room until we are sure how many we can safely have in the room.

Weekly Meeting Minutes – April 20, 2021

Present: Andy, Jeanine, Brandon, Matt, Lois, Peter, Ben, Greg, Nick
Guest: Robert Rizzo

Business Meeting:
We need to replace to of our officers. Our VPM, Sonali, has resigned because she is moving, and Peter has resigned as VPE due to health issues.

Thank you Sonali and Peter for all that you have done to support the club. Peter will be remaining with the club as a member, and we will miss Sonali.

Lois nominated Jeanine for VPE and she accepted. Jeanine was unanimously approved.
Jeanine nominated Lois for VPM and she accepted. Lois was unanimously approved.
We are looking for officers for the coming term. Please contact Aimee or Brandon if you are interested.

Business meeting concluded at 12:08

Andy spoke on “Single Focused team”
Matt spoke on “Why I Bike”

Jeanine led Table Topics.
Tell us about a discovery you made – Nick
Tell us about your favorite Edgar Allen Poe or detective story – Robert
Where would you go if you had a mobile home? – Brandon
What scientific discovery has inspired you the most? – Peter

Robert evaluated Andy and Lois evaluated Matt

Best Table Topic speaker is Peter

Don’t forget to register for the District 47 Annual Conference happening next week.

Weekly Meeting – April 13, 2021

Present: Andy, Jeanine, Ben, Peter, Greg, Matt, Brandon, Lois, Nick
Guests: Beth Ramsay, Robert Rizzo

Jeanine spoke on “Handicapable – Focus on the Positive”
Robert gave an Ice Breaker
Loise spoke on “Get a New Glass”

Brandon led Table Topics
Ben – Is there really a problem with the number 13?
Greg – Tell us about a time when you a team accomplished an impossible task.
Peter – Tell me about something in your life that you spent way too much time doing.

Beth evaluated Jeanine
Greg evaluated Robert
Matt evaluated Lois

Best Speaker: Lois
Best Table Topics Speaker: Peter
Best Evaluator: Beth

District Conference is April 28 – May 1 – register today!

Special Business Meeting and Regular Weekly Meeting April 6, 2021

Present: Andy Bern, Brandon Kinsey, Jeanine Kinsey, Dick Linehan, Greg Fuchs, Peter Palmer, Aimee Roger, Matt Kinsey, Derek Rolle, Benjamin Yen,

Guests: Katie van der Huevel (Aimee’s guest), Induria Paul, Latoya Rankine, Ernesto Williams, (Derek invited 3 guests)

Business Meeting

Sonali has resigned from VPM and is leaving the club due to a move. If you are interested in being VPM for the remainder of the term, please reach out to Brandon or Aimee so that we can hold a special election 2 weeks from today (April 20).
If you are interested in serving in a role next year, please reach out to Aimee as we are starting to put together that slate as well.

2 Weeks ago, the club had a discussion about going hybrid with a vote to be held today.

The Executive Board met and came up with several proposals to present to the club today.

We have approximately $1700 in the bank.
There is a proposal to purchase a Zoom room for the club at $150 for the year.
If we approve going hybrid, we need to discuss purchasing equipment to run hybrid meetings.
Thank you to Dick for donating some equipment that we will go through.

There is a proposal to purchase microphone, camera and laptop to go hybrid. We would start by borrowing equipment until we know exactly what we need with the purchases being made in the next couple of months.
Ballpark prices for equipment are:
Laptops starting at $600
Camera designed for conference at $200
Wireless Microphones start at $150 and we may need more than 1.
Total estimate for equipment could be about $1000.
We will also need someone to set up the equipment each week, and it needs to be easy to set up.

There is also a motion to waive club dues for anyone that joins the club between now and Sept. 30. This does not include renewals.

Discussion:
Greg asked if we go hybrid, is it permanent? The club consensus was that we would make the commitment and if it does not work, it would be a new vote later.
If we are going back in person, we discussed the last week in April or the first week in May. Wings Plus is ready for us and has no minimum requirements.
Peter said that he feels that Hybrid is not going away, and it will be a learning experience for the club, but he feels it is a wise investment.
Aimee agreed that this is a good place to learn skills we need to use elsewhere.
Andy mentioned that in the April TM Magazine, there is an article about running Hybrid Meetings.
Derek is all in for hybrid so that he can stay active with our club.
Andy is also remote now in Tampa and hopes to stay active via hybrid.

Votes:
Are we committed to going hybrid? Unanimously passed
Our first hybrid meeting will be May 4th.
Matt made a motion to approve up to $1100 to purchase software and equipment for hybrid meetings to be purchased at the discretion of the President, VPE and Treasurer. Greg seconded. Unanimously passed.
Do we want to waive club dues for new members for the remainder of this dues cycle? The motion unanimously passed.

The business meeting closed at 12:28.

Derek gave a speech honoring Ernesto Williams

Andy was our Table Topics Master:
Peter – What has life taught you recently?
Ben – What is the one thing you would most like to change about the world?
Matt – Where do you find inspiration?

Greg evaluated Derek’s speech
Best Table Topic Speaker was Peter

Weekly Meeting Minutes – March 30, 2021

Present: Dick, Jeanine, Aimee, Brandon, Nick, Ben, Peter, Derek, Andy, Lois
Guests: Robert Rizzo, Navardo Rolle, Latoya Rankine, Janique Turnquest, Robert Duvalier, Induria Paul, TM McKenzie, Tesha Smith, Monique Laing, Everkell Laguerre

Derek spoke on “A man never walks alone”
Andy spoke on “Visual Presentations”

Ben led Table Topics:
“How can it be possible?” Brandon
“If animals could talk, what would you talk to them about?” Dick
“Describe your perfect day” Peter
“Would you rather be poor or ugly?” Jeanine
“What is your favority pizza topping?” Nick

Jeanine evaluated Derek and Robert evaluated Andy

Best Table Topics Speaker was Brandon

Register for the Virtual District Conference April 28-May 1. It is FREE!
Next week is our Special Business meeting – please be sure to attend so you can provide your input. We also have space for 2 speakers and all other roles

Weekly Meeting Minutes – March 23, 2021

***WE WILL HAVE A NEW ZOOM LINK FOR OUR NEXT MEETING DUE TO A ZOOM BOMBER***

I will send this out separately and update the WhatsApp group as well.

Here are the minutes from today’s discussion.   If you were not there, we would love your feedback on the questions we discussed.

We will have a business meeting on April 6th where we need everyone to attend so that we can vote on going to a Hybrid meeting format, as well as some budget items.  You cannot vote absentee, so even if you can only join for a little while, or by phone, please do.

Present: Jeanine, Dick, Nick, Peter, Aimee, Lois

Open Discussion: Why did you join Outspoken Toastmasters, and why do you stay?

Aimee – Joined because there were familiar people. She stayed because she has seen so many people come and grow, and now we are group of experienced toastmasters, as well as the new members who take on the challenge of TM. She loves that we have built a different culture through our social events.

Dick – He was a TM before and found us and felt we wee advanced.  He enjoys seeing the speeches and evaluations, and has fun. He belongs to a meet up group on photography with 50-60 people.

Nick – He fisrt heard about TM when he was looking to improve his public speaking and speaking in general.  His father came with him to his first meeting and he kept coming because it helped him with issues he didn’t even realize he had and has helped him grow. He stays becasue we keep helping and because we are supportive.

Peter – His first intro to TM was with Club Awesome in 2004 and learned about Ah Counters.  It was 2012 before he found Outspoken.  He came because it was a lunch club at Wings Plus and was convenient for him. He stayed because of the core group of experienced speakers that he has learned from. We usually have a good mix of people and enjoys the fresh perspectives from newer members. He uses TM to test new material. As Area Director he got to see other clubs and considers us an advanced club compared to others he visited.  Lots of leaders to learn from. He plans to be here for the long haul! He enjoyed the social events like the escape rooms as well and feels that helps to gel our group.

Jeanine – Started the club to be convenient for me.

Lois – She joined because she was at the top in her club.  She found menotrs inthis club to helpe with her business and TM.  It really is an advanced club and she can test material. She stays beause she loves the people and the time.

Key words that discribe our club:

Experience
Ability to mentor
different cultures
Adanced
Fun
Supportive
Test presentation material
Test new stories
Social events
convenient
TIMELY – 1 hour
Leadership Development
Effective and supportive evaluations
Family
Mentorship
Leaders including International and District

Key take aways –

we have a lot of advanced members

Lois: maybe we pick one meeting a month and do an advanced workshop that we could invite people to.

If we start meeting back at Wings Plus, would you be able to join? Most on the call said late April to early May.

Those on the call generally feel that if we decide to go hybrid, we need to make that official and not make a public notice that we will revisit it before the next dues cycle.

We need to have an official business meeting in 2 weeks to vote on going Hybrid at the end of April, and discuss how we want to present ourselves.  It was generally agreed that we don’t want to change our status to an Advanced Club with TI, but we want to focus on having advanced speakers, leaders and evaluators.  We may also want to consider changing our meeting format to 2 speakers to allow for more time for feedback for the speakers each week.

If you have video cameras, tripod or a microphone that we might be able to use for a couple of weeks until wee see what we need to purchase, please let us know.